PARISH OF NUMURKAH-NATHALIA
MINUTES OF PARISH COUNCIL MEETING
HELD IN HOLY TRINITY HALL, NATHALIA.
THURSDAY 19th APRIL 2012.
- 1. Opening & Welcome.
Fr Kim Benton opened the meeting with a prayer at 8.08pm
- Present
Fr Kim Benton, John Stammers, Keith Schier, Robyn Pendlebury, Judy James, Bev Patrick, Bev Leaf, Mary Muntz, Lou Hamon.
3. Apologies
Margaret Mitchell, Wendy Watson, Rob Elliott, Robyn Broms, Merle Cobbledick, Ron Cobbledick.
MOTION: “That the apologies be accepted”.
Moved: Robyn Pendlebury. Seconded: Bev Patrick. Agreed.
4. Confirmation of Minutes
MOTION: “That the Minutes of the Parish Council held 22nd March 2012 be confirmed as a true and correct record.”
Moved: Keith Schier. Seconded: Judy James. Agreed.
5 Business Arising from previous minutes.
5.1 Hand rail chancel steps St. Georges. Pending.
5.2 Sale of St Paul’s Harmonium. Pending.
5.3 Switchboards. Second quote to be obtained.
5.4 Monthly income & expenditure figures in pew sheet. Pending.
5.5 Expressions of interest for Assistant Organist for Parish. Advertisement to be drawn up for placement.
5.6 Holy Trinity 125th Anniversary. To be discussed at Parish Retreat.
5.7 Replacement of doors at St George’s. Awaiting a further quote.
5.8 Bunning’s Community BBQ. Date 30th November 2012 noted.
5.9 Holy Trinity floor sanding. Quote received. See Warden’s Report.
5.10 Parish Council Retreat. See General Business.
5.11 Subsurface moisture under St George’s and the Rectory. See Warden’s Report.
5.12 St Paul’s carpet runner and water tank. See Warden’s Report.
6. Correspondence.
Inwards:
6.1. Moira Shire: Certificate of Registration for food handling.
6.2. Numurkah Secondary College: Anzac Day invitation. Fr. Kim to lay a wreath.
6.3. Peter Cox & Sons: Funeral fee clarification.
MOTION: “That hire for Hamon Parish Centre be increased from $40 to $50 for half day hire, and from $60 to $80 for full day hire.
Moved: Lou Hamon. Seconded: Bev Patrick. Agreed.
6.4. Rob Elliott: Solar power for Rectory.
MOTION: “That a free onsite assessment and quote be obtained with the Warden’s authorised to proceed with quote up to $5500.
Moved: Lou Hamon. Seconded: John Stammers. Agreed.
| Action By: | Wardens | Time by: | ASAP |
6.5. The Big Studio Church movie license.
6.6. ATO: Charities exempt from GST.
6.7. BS/Seafarers.
Outwards:
6.8. Letters of invitation to Prayer, Comfort & Support Services: Sent to other denominations, emergency workers, community organisations. (x28).
MOTION: “That the correspondence inwards be accepted, and the outwards adopted ”.
Moved: Lou Hamon. Seconded: Bev Patrick. Agreed.
7. Rectors Report:
Written Report tabled and discussed.
7.1.0 Introduction:
This report covers the period of service from 23rd March – 18th April 2012. 3 weeks due to postponement of last meeting due to floods. l We continue to move through the recovery period of the floods providing prayer and support.
7.2.0 Ministry
7.2.1 Worship:
7.2.1.1 Palm Sunday – Walk of Witness with distribution of palms was held at Nathalia and the UCA joined with Holy Trinity for worship. Procession with distribution of palms was held in St George’s
7.2.1.2 Holy Week and Easter Services – Daily services were held in St George’s for Holy Week with Stations of the Cross and Holy Communion Monday – Wednesday, Footwashing, Institution of the Last Supper and the Vigil on Maundy Thursday. Stations of the Cross and Holy Eucharist were offered at Holy Trinity at the regular Tuesday service. Holy Trinity joined with UCA on Good Friday and I preached, and Good Friday Liturgy was held at St George’s. Easter Day commenced with the Dawn Service followed by Easter Services at All Saints, Holy Trinity and St George’s. The service scheduled for St Paul’s was cancelled due to illness of one parishioner and others being away. Note that this year there was no midnight Vigil and Service of Lights and the First Mass of Easter offered at St George’s.
Grateful thanks to Betty Gray and Fr Ralph for palm crosses.
7.2.1.3 A Service of Prayer, Comfort and Support for those Affected by the Floods was held in Holy Trinity Sunday 15th April in the afternoon followed by afternoon tea and at 7.30pm at St George’s followed by supper. A small but appreciative congregation from the community at each service.
7.2.2 Weddings: No weddings
7.2.3 Funerals: Two funerals, Cremation Service for Audry Woodroofe, 2x Internment of Ashes
7.2.4 Baptisms: One baptism during this period.
7.2.5 Other ministry
7.2.5.1 Need to follow up with VCC Chaplains on outreach to community post flood
7.2.6 Outreach: Nil
7.2.7 Diocesan
7.2.7.1 Parish stats need to be completed and ministry audit completed asap
7.2.7.2 Mandate for Synod and Bishop in Council elections
7.2.7.3 Strategic plan needs to be submitted for Synod.
7.3.0 Staffing:
7.3.1 Took 4 days leave to go to NZ to intern my father’s ashes
7.3.2 Assistant Organist for St George’s – yet to be activated.
7.4.0 Parish Events:
7.4.1 Ladies Guilds High Tea @ Rectory
7.5.0 Meetings:
7.5.1 Deanery Meeting Yarrawonga 18th April.
7.6.0 Communications:
7.6.1 Website: continues to provide links with community
7.6.2. Press release for Flood Service Numurkah Leader
7.6.3 St George’s featured front page of Advocate
7.7.0 Other:
7.7.1 Parish Council Retreat the date has been finalised for 4-5 May details to follow.
7.8.0 For Profit enterprise
7.8.1 Sale of Palm Crosses – final balance to be calculated.
7.9.0 Maintenance
7.9.1 Attention to tap washers and shower head in Rectory required
MOTION: “That the Rector’s Report be received and accepted”
Moved: Fr. Kim. Agreed.
The Parish Council thanked Fr Kim for his excellent work in crafting the Service of Prayer, Comfort and Support services.
8 Financial Report:
Cheque Account $ 7466.97
Investment. Account $ 19814.22
St George’s ladies Guild $ 1244.78
Holy Trinity Ladies Guild $ 3912.15
Holy Trinity Mother’s Union $ 286.55
Holy Trinity Strawberry Festival $ 1498.45
Holy Trinity Diocese Wang. $ 181.87
Betty Daniel Scholarship Term Deposit $ 8000.00
Offertory $ 6126.95
Accounts Payable $ 2120.59
MOTION: That the Financial Report be accepted and the accounts passed for payment.”.
Moved: Mary Muntz. Seconded: John Stammers. Agreed.
9. GST BUSINESS:
9.1. Catering: Funerals: A Woodroofe 23rd March, E. Holyman 27th March, Reg. Stevenson’s 100th birthday.
9.2. Hall Hire: A. Woodroofe funeral 23rd March.
9.3. Funerals: E. Holyman 27th March.
9.4 Fundraising: Holy Trinity Ladies Guild Coffee Morning 16th April.
MOTION: “That the fundraising activities be Input Taxed”.
Moved: Lou Hamon. Seconded: Bev Patrick. Agreed.
10. PORTFOLIO REPORTS:
Worship Committee have met planning hymns and music for services.
11. WARDEN’S REPORTS:
St. George’s: 11.1. Solar Power for Rectory. Dealt with under correspondence.
11.2. Subsurface moisture St George’s and Rectory. Moisture content of bricks and wooden surfaces tested. All acceptable except bricks on south wall which have had not had the exposure to the sun. Soil is damp, but not wet, under the hurch. Cement stumps are dry except for first six inches in the damp ground. No further action required at this stage.
11.3. Rectory & Church gardens. Following the floods several plants have died.
MOTION: “That we proceed with tree removal in rectory and church grounds, and Fr. Kim be authorised to purchase replacement plants, ground cover and edging.
Moved: John Stammers. Seconded: Bev Patrick. Agreed.
| Action by: | Fr Kim & John Stammers | Time by: | ASAP |
11.4. Hire of Hamon Parish Centre to Numurkah District Health, Community Health, Orana day care. Use of Centre from 8am to 4pm 4 days a week from Monday 23rd April till end of June. Fee arranged $50 a day or $200 for the week.
.
Holy Trinity: 11.5. Sanding of floor. Quote from Ben Skinner for sanding and sealing with 3 coats $1680.00.
11.6. Organs have been swapped between Holy Trinity and St Paul’s.
St Paul’s Wakiti: 11.7. New sign erected.
11.8. Water tank of 1000 litres requested.
All Saints Barmah: 11.9. Parquetry floor tiles need attention.
12. OTHER REPORTS:
12.1 Holy Trinity Ladies Guild. Coffee morning gross takings were $1111.15.
12.2 Street Stall Friday 18th May.
. 12.3. Mother’s Union: Quiet Day at Barmah planned.
12.4. Visit to Caritas group in Euroa 15th May.
12.5. Deb. Ball. Assistance required Thursday and Friday setting.
12.6. Doormen and ticket seller required. Keith Schier volunteered to be on door as usual.
12.7. Times required for Thursday and Friday, and when food can be delivered Friday.
MOTION: “That the reports be received”
Moved: Lou Hamon. Seconded by: Bev Patrick. Agreed.
13. GENERAL BUSINESS:
13.1 Rochester Visit: Sunday 29th, only one service in Parish at St George’s at 10.30am.
13.2. Parish Retreat: Friday and Saturday 4th & 5th May at Tamboora Gardens. Bernie Ryan has quoted $50 a head for a two course dinner Friday night, morning tea and light lunch Saturday. Fr Kim to provide agenda, Friday from 5pm Saturday 8.30am to 3.30pm.
Booking for 11 with apologies from Ron & Merle Cobbledick, Margaret Mitchell and Judy James.
13.3 Synod: Mandate for Synod.
NEXT MEETING: Thursday 17th MAY 2012 – St Georges Numurkah.
Meeting closed with prayer and grace at 9.25 pm.