PARISH OF NUMURKAH-NATHALIA

MINUTES OF PARISH COUNCIL MEETING

HELD IN HAMON PARISH CENRE, NUMURKAH.

THURSDAY 17th MAY 2012.

 

1. 1.            Opening & Welcome.

Fr Kim Benton opened the meeting with a prayer at 8.03pm

1. Present

Fr Kim Benton,  John Stammers, Keith Schier, Robyn Pendlebury, Judy James, Bev Patrick,  Bev Leaf, Rob Elliott, Ron Cobbledick, Merle Cobbledick, Lou Hamon.

 3.            Apologies

Margaret Mitchell, Wendy Watson, Robyn Broms, Mary Muntz.

MOTION: “That the apologies be accepted”.

Moved: Ron Cobbledick.                      Seconded: Robyn Pendlebury.                              Agreed.

4.     Confirmation of Minutes

            MOTION: “That the Minutes of the Parish Council held 19th April  2012 be confirmed as a true and correct record.”

Moved: Keith Schier.                    Seconded: John Stammers.                                                        Agreed.

 5        Business Arising from previous minutes.

 5.1  Hand rail chancel steps St. Georges. Different tradesman to be approached.

5.2  Sale of St Paul’s Harmonium. No interest.

5.3  Switchboards. Second quote  to be obtained.

5.4    Monthly income & expenditure figures in pew sheet.  In financial statement.

5.5    Expressions of interest for Assistant Organist for Parish. Advertisement to be drawn up for placement. On hold.

5.6   Holy Trinity 125th Anniversary. Meeting next Sunday.

5.7   Replacement of doors at St George’s. Awaiting a further quote.

5.8   Bunning’s Community BBQ. Date 30th November 2012 noted.

5.9   Holy Trinity floor sanding. Underway.

5.10 St Paul’s carpet runner and tank. Quote received but not accepted as too costly.

5.11 Solar Power Rectory. See Warden’s Report.

5.12 Rectory Gardens. Pending.

 6.       Correspondence.

Inwards:

 6.1.    St James Thornbury: Retiring collection donation for flood recovery.

MOTION: “That the money be transferred to Fr Kim’s discretionary account set up for flood recovery, and a letter of thanks be written”.

Moved: Rob Elliott.                     Seconded: John Stammers.                                               Agreed.

 6.2.    Keppel Prince: Solar Power quote.

6.3.    Numurkah District Health Service: Signed agreement for Parish Centre hire.

6.4.    Origin Energy.

6.5.    NCLS: Church census.

6.6.    CMS/SU/Nungalinya.

6.7.    Registrar: AWA Rally, Dr Keith Raynor update, Wangaratta Choristers, Appointment of Archdeacon Eden Nicholls.

Outwards:

 6.8.   Numurkah Secondary College: Anzac Day participation.

6.9.   Peter Cox & Sons: Clarification of funeral and hire fees.

6.10  Letters of thanks: Cr Alex Monk, Gary Swann, Lorraine Farrar, Rhonda Walsh, Wendy Watson, Judy Grenness, Kaye Jensen.

MOTION: “That the correspondence inwards be accepted, and the outwards adopted ”.

Moved: Bev Patrick.                   Seconded: Merle Cobbledick.                                        Agreed.

 7.         Rectors Report:

Written Report tabled and discussed.

7.1.0 Introduction:

This report covers the period of service from 19^th April – 17^th May 2012.  This has been a very                   busy period with many enjoyable activities.

7.2.0 Ministry

7.2.1 Worship:

7.2.1.1 St George’s Patronal Festival – an enjoyable day with a lovely BBQ lunch

7.2.1.2 Parish visit to Rochester 29^th April 5^th Sunday – For a second year the parish received an             invitation to visit Holy Trinity Rochester to share worship and lunch.  I preached, Rob played the             organ and Glenda assisted with communion. About 25 parishioners from St George’s and All             Saints attended and enjoyed the day and the lunch. We were provided with a large amount of             goods for distribution within the parish.   A Eucharist was offered at St George’s – thanks to Fr             Ralph for celebrating and preaching.

7.2.1.3 Mission Sunday was held on 13th May

7.2.1.4 Ascension Day services conducted today at Holy Trinity and St George’s

7.2.1.5  Meditation service was offered evening of Sunday 22^nd April and 13^th May at St George’s

7.2.2  Pastoral services

7.2.2.1  No weddings

7.2.2.2  Funerals: 1 funeral

7.2.2.3  Baptisms: No baptisms during this period.

7.2.3 Other ministry

7.2.3.1  I attended the Nathalia ANZAC Dawn Service and said prayers; and the Numurkah  ANZAC day ceremonies and laid a wreathe on behalf of St George’s on 25^th April

7.2.3.2 Ecumenical service held at Barwo on Tuesday 8^th May.

7.2.4 Outreach:

7.2.4.1 An initiative of Marie Martin a BBQ was held on 25^th April for those affected by floods in Numurkah and over 35 people attended.  I spoke on the issues of stress and trauma and Revd  Jean Mayers also spoke. This event was very well received.

7.2.4.2 I provided counselling assistance to St Matthews Albury on 7^th May

7.2.4.3 VCC Emergency Chaplaincy – I did not agree to being the Moira Area Co-ordinator, will remain as Emergency Chaplain. Shire have requested further support. Chaplains will be work out of St. George’s.

7.2.5 Diocesan

7.2.5.1 Parish stats are almost ready waiting for financial report – ministry audit not yet completed

7.2.5.2  Synod next week

7.2.5.3  Strategic plan has been submitted to Registry

7.3.0 Staffing:

7.3.1 Fr Chris Penniceard will be taking service at St George’s next Sunday when I go to             Shepparton

7.4.0 Parish Events:

7.4.1 Debutante Ball – changes to food distribution improved a good evening – thanks to the team, Judy, Kaye, Wendy and all who helped on the night

7.4.2 Mission Dinner – raised over $800 for Ethiopia Project – thanks to Bev, Robin, Heather for cooking and those who helped on the night – successful event.

7.5.0 Meetings:

7.5.1  Interchurch Council Meeting 1 May

7.5.2  Pastoral care Team meeting Tuesday 7 May

7.5.3  Anglicare Board meeting Thursday 17^th May

7.6.0 Communications: 

7.6.1 Press release for Mission Dinner Numurkah Leader

7.6.2. Advocate – articles submitted on Rochester visit, Mission Dinner, Beth Pyle 90th

7,7.0 Other:

7,7.1 Parish Council Retreat most useful and much work accomplished – calendar and plan updated

7.8.0 For Profit enterprise – nothing to report

7.9.0 Maintenance

7.9.1 Tap washers and showerhead in Rectory still need repair

MOTION: “That Parish Council adopt the Strategic Plan 2011-2015”.

Moved: Rob Elliott.                           Seconded: John Stammers.                                               Agreed.

MOTION: “That the Rector’s Report be received and accepted”

Moved: Fr. Kim.                                                                                                                           Agreed.

                                                                                               

8                      Financial Report:

Cheque Account                                         $    4734.66

Investment. Account                                   $  19814.22

St George’s ladies Guild                             $    1179.78

Holy Trinity Ladies Guild                            $    4749.45

Holy Trinity Mother’s Union                                   $        29.10

Holy Trinity Strawberry Festival                 $    1498.45

Holy Trinity Diocese Wang.                       $      181.87

Betty Daniel Scholarship Term Deposit   $    8000.00

Offertory                                                         $    5249.65

Accounts Payable                                       $      811.09

Budgeted Offertory: $6850             Offertory for month $5249.65

Financial Report be corrected before acceptance.

 9.       GST BUSINESS:

9.1.      Catering: Funeral: E. Perry 23rd April, B. Pyle 90th Birthday 14th May.

9.2.     Hall Hire: Numurkah District Health Service, B. Pyle 90th Birthday 14th May, E. Perry                             Funeral 23rd April.

9.3.      Funerals:

9.4       Fundraising: Ethiopian Mission Dinner 11th May.

MOTION: “That the fundraising activities be Input Taxed”.

       Moved: Lou Hamon.                 Seconded: Bev Leaf.                                                                       Agreed.

 10.     PORTFOLIO REPORTS:

            Pastoral Care. Committee met with following initiatives to be followed up.

– Conduct skills audit of parishioners.

– Divide Parish Roll for another phone around with prompt sheet – needs/interest in receiving Pew             Sheet or notice of special activities.

– Brochure to be finalised and distributed through Information Centre.

Worship. Committee to meet 28th May.

11.       WARDEN’S REPORTS:

    St. George’s: 11.1. Solar Power for Rectory.

Submitted an expression of interest and an assessment followed. A quote of  $5791.00 was received. Wardens met and accepted quote and a deposit of  $2895.00 has been paid. 12 panels and a 3000W Inverter to be installed.

11.2. Rectory & Church gardens. Contact made for tree removal.

Holy Trinity: 11.3.  Sanding has commenced, with one coat of varnish applied. Another coat to  follow. Appreciative of assistance in shifting pews and furniture.

Suggested that funds in Piper Trust be applied to cost, with Guild paying  balance.

MOTION: “That the Piper Trust funds be applied towards the cost of sanding and  varnishing the floor at Holy Trinity”

Moved: Ron Cobbledick.                Seconded: Bev Leaf.                                               Agreed.

                  12.       OTHER REPORTS:

                                  12.1 Holy Trinity Ladies Guild. Successful Rag Den and raffle function. Street Stall  tomorrow. Quiz in June.

Bank Balance of $4749.45

                                  12.2. Holy Trinity 125th Celebrations.

                                  Meeting on Sunday. Discussion on advertising.

                                  12.3. Office Bearers List: Updated.

                    13.      GENERAL BUSINESS:

 13.1 Letter of Thanks to be written to Ben Hall for the construction of food trolleys used at the Deb. Ball.

                    

NEXT MEETING: Thursday 21st JUNE 2012 – HOLY TRINITY, NATHALIA.

  Meeting closed with prayer and grace at 9.32 pm.