PARISH OF NUMURKAH-NATHALIA

MINUTES OF PARISH COUNCIL MEETING

HELD IN HOLY TRINITY HALL. NATHALIA.

THURSDAY 21st MARCH 2013.

1.            Welcome and Opening.

Rev. Sally Boothey opened the meeting with a prayer at 8.00pm

 2.            Present

Rev Sally Boothey,  John Stammers, Judy James, Bev Leaf, Rob Elliott, Ron Cobbledick, Merle Cobbledick, Margaret Mitchell, Mary Muntz, Bev Patrick, Robyn Pendlebury, Keith Schier, Win Knight, Carol Lugg, Heather Stammers, Lou Hamon.

 3.            Apologies: Wendy Watson.

 4.            Election of Parish Council Office-bearers.

Secretary: Lou Hamon nominated by Rob Elliot, seconded by John stammers. Carried with acclamation.

Treasurer: Wendy Watson nominated by Con Cobbledick seconded by Win Knight. Carried with acclamation.

 5.       Confirmation of Minutes

 MOTION: “That the Minutes of the Parish Council held 32st January 2013 be confirmed as a true and correct record.”

Moved: Bev Leaf.                          Seconded: Bev Patrick.                                                    Carried.

 6.        Business Arising from previous minutes.

 6.1   Termite inspections. Pending.

6.2   Telstra reduced pricing. To be followed up.

6.3.  Photocopier at Holy Trinity. Not worth repairing.

 MOTION: “That no action be taken on photocopier”.

Moved: Ron Cobbledick.          Seconded: Rob Elliott.                                                        Carried.

 7.       Correspondence.

Inwards:

 7.1.    Diocese of Wangaratta: Trust Fund balances.

                        YALCA PORTER BEQUEST:                                 $1634.16.                                                                   Purpose: For Rector

                       NATHALIA TERM DEPOSIT:                                $209.57

                       M.S. PYPER ESTATE:                                               $488.65                                                                     Purpose: For use by Nathalia Vestry.

                       MAVIS RICE BEQUEST:                                        $5361.30                                                                   Purpose: For use by All Saints Barmah.

                       CLAUDE HAMILTON BEQUEST:                                    $2685.72.                                                                  Purpose: Holy Trinity general.

                       ARCHIBAL TRUST:                                                $1770.07.                                                                   Purpose: Prizes for a girls and boy by St  Georges Sunday School.

                       A. HEAP MEMORIAL PRISE:                                $1526.58.                                                                  Purpose: Annual gift of 2 bibles St Georges.

                       LOU HAMON EUCHARIST:                                  $4668.91.                                                                   Purpose: Maintenance of Vestments, Linen, Vessels used at St Georges.

                       L. HAMON TRUST:                                                  $ 14,458.93.                                                               Purpose: Maintenance of Columbarium and gardens at St. Georges.

                       SALE OF 44 CHAPEL ST NATHALIA:                 $91,178.52

7.2.    Numurkah Secondary College: Invitation to participate in Anzac Day Ceremony.

          Carol Lugg volunteered. Wreath to be made by Bev Patrick and Pat Simpson

7.3.    Moira Shire: Certificate of Registration of food premises.

7.4.    Australian Charities Commission: Registration.

7.5.    Probus Club of Numurkah: Winding-up of Club.

7.6.    Registrar: St Columb’s Hall Reunion, Lady Day, Ad Populum, Being Together, Retreat,           Choral Evensong.

7.7.   Bible Society/SPCKA/BCA

 Outwards:

7.8.   Letters of thanks: Bill Hickford, Signography.

7.9.   Bunnings Warehouse. CommunityBBQ.

 MOTION: “That the correspondence inwards be accepted and outwards adopted ”.

Moved: John Stammers.                       Seconded: Mary Muntz.                                          Carried.

 8.         Rectors Report:

      Written Report tabled and discussed.

           

Today marks the eighth week of my being in the parish and it has been a steady time of settling in – both to the parish community and to the wider community.

            Our sincere thanks go to everyone – you have made us so welcome. Thanks, too, for the tolerance and helpful patience shown as I familiarise myself with the ways and rhythms of the parish. It has been good to get to know a few more people and we are both happy to be in the parish of Numurkah-Nathalia.

             We have now had services for Ash Wednesday, Harvest Festival and Mothering Sunday and the Lenten studies have been held at Holy Trinity and St George’s, the latter hosting for some UCA participants as well. I believe that the studies were helpful and quite well received.

            Sunday services are conducted each week at Holy Trinity and St George’s and the congregations at St Paul’s and All Saints combine each week to have Holy Communion services on the first two Sundays of the month, at alternating venues, at 7.30 am. As the weather changes, this time may be altered. On the other two Sundays, Morning Prayer or some form of informal communal worship is held. This too may also change.

            The Tuesday morning service at Holy Trinity is appreciated and quite well attended and I am happy to continue this.

            Three pastoral services, two funerals and a baptism, have been held in the parish.          I am pleased that I was able to visit May Wall before her death. Some regular visiting, with Home Communion, has been established and I am always happy to do this when our church members are unable to attend Sunday services. Please let me know of those former, or temporarily house-bound, attendees who would appreciate a visit because they are still part of our community and we care about them.

            I also go regularly to Banawah, Barwo, Karinya and Pioneer’s Lodge and am pleased to get to know the people there also.

            The fundraising activities held are enjoyable and are another way to meet local people. At the Deb Ball practices, I have met the members of the Deb Set and it is good to be able to sometimes put a name to a young face seen around town.

            At a Diocesan level, I have been to a Deanery meeting at Yarrawonga and an informal lunch at Shepparton. I have also ‘checked out’ the Cathedral shop where I purchased a children’s Bible to give at the baptism. Coming up is the Chrism Mass, and then Lady Day and, in May, Synod.

            There is a developing engagement between local Christian ministers in Numurkah and I have initiated an informal ‘get together’ of local clergy for breakfast. The first one had four of us, with one apology, but communication is open, contact details have been shared and another breakfast is planned for May. Out of our discussions, a format for an Ecumenical Dawn service in Numurkah on Easter Day has evolved. Thus far, members of the Roman Catholic, Uniting and Anglican churches, the Church of Christ and the Numurkah Christian Church are participating. (Is there normally a breakfast provided after the Easter Dawn service?)  Other Ecumenical ventures conducted have been the World Day of Prayer and, with the Uniting Church, Services of Thanksgiving for Flood Recovery.

            There is co-operation between the Anglican and the Uniting Church in Nathalia for the Palm Sunday and Good Friday services.

            I have accepted an invitation to lead the saying of the Lord’s Prayer at the Numurkah Anzac Day service.

            There is a discretionary fund collected through the diocese to assist with flood recovery and some may be used to support the ‘Numurkah Bounces Back’ community dinner. Please let me know of anyone or any situation which could potentially be helped by this fund, remembering the broad ‘flood recovery’ descriptor.

            The Easter services are pretty much organised and my thanks go to Rob Elliott who co-ordinates and plays the music and to Nola and Joan who also provide music for services. Thanks also to the choir.

            Heather Stammers prepares the pew sheets and I am grateful to her for all that she does and for her patience with me as I learn the ‘Dropbox’ system. In the past fortnight, I have also learned how to make palm crosses!

            On a personal level, it was a joy to be able to attend our son’s engagement party last Saturday – something I couldn’t easily have done from Adelaide – and the Saturday off means that I’ve now taken time in lieu of the World Day of Prayer and a Friday hospital visit thus all is ‘square’ with regards days off.

            At the Rectory, Denis is working on the pergola roof to provide an area for our dogs which provides protection from the rain as well as shade. A work in progress, but the urgency is increasing!

            For the immediate future – Easter is looming large and will be followed by the school holidays and this will continue to be a time of learning and consolidating for me, but it is important, I believe, that the groups and ideas associated with the parish Strategic Plan be looked at and discussed. I suggest an opportunity to do this be scheduled for around mid-April, or, at least, this date be an agenda item for our next Parish Council meeting.

            Thank you to everyone for serving on Parish Council.

               May we all experience a holy Easter season and know the joy of the Easter message deep in our hearts.

            

9.                     Financial Report:

Cheque Account                                         $    7427.04

Investment. Account                                   $   18813.01

St George’s ladies Guild                             $      967.05

Holy Trinity Ladies Guild                            $    2385.19

Holy Trinity Mother’s Union                                   $      334.05

Holy Trinity Strawberry Festival                 $    1498.45

Holy Trinity Diocese Wang.                       $      209.57

Betty Daniel Scholarship Term Deposit   $    8186.56

Offertory                                                         $    8941.60

Accounts Payable                                       $    2736.35

 MOTION: “That the financial report be received and accounts passed for payment”

Moved: Rev. Sally.               Seconded: Carol Lugg.                                                       Carried.

Suggested a P&L format and Budget Tracking be used for financial reports.

 10.       GST BUSINESS:

             10.1.   Catering: 17th Dec. RSL Christmas Afternoon Tea, 18th Feb. J. Tremellan Funeral, 7th             Mar. R. Crane Funeral, 10th Mar. T. Maidment Funeral, 17th Mar. Welsh Choir, 18th Mar. D.             Lonard Funeral, 18th Mar. M. Wall Funeral.

            10.2.     Hall Hire: 10th Mar. Funeral T. Maidment, 18th Mar. Funerals D. Lonars & M.Wall,             Orana.

            10.3.   Funerals:  7th Mar. R. Crane, 18th Mar. M. Wall.

            10..4   Fundraising: Film Night.

       MOTION: “That the fundraising activities be Input Taxed”.

       Moved: Lou Hamon.                 Seconded: Keith Schier.                                                                 Carried.

 11.     PORTFOLIO REPORTS:

            Nil.

  12.       WARDEN’S REPORTS:

                  St. George’s: 12.1. Toilet seat replaced in Parish Centre.

                 Holy Trinity:.  12.2.  Michel Signs have commenced renewing sign. Quoted  $420.

                                           12.3. Spouting cleaned.

                                           12.4. A quote to repaint ceiling in Church to be obtained.

             13.    OTHER REPORTS:

 

             13.1  Holy Trinity Ladies Guild

                                  Bank balance $ 2385.19.

                                  Commenced raffle ticket sales in street.

                                  Coffee Morning 8th April. Rag Denn, jewelry. Street stall 3rd May.

                                  AGM  Office-bearers the same.

              13.2. Mother’s Union.

                                  State Conference held in St. Paul’s.

                                  Lady Day changed to 8th April.

                                  75th anniversary coming up.

                      13.3. St George’s Ladies Guild.

                                  AGM held office-bearers the same.

                                  Street stall raised $750.

                                  Heavily involved in catering.

                                                                       

                      MOTION: That the Reports be received”

                      Moved: Heather Stammers.                       Seconded: John Stammers.                                   Carried.

                            

             14.      GENERAL BUSINESS:

                                   14.1. Film Night. Very successful with a profit of $2356.

                       MOTION: “That a vote of thanks to Margaret Mitchell be recorded”

                      Moved: Rob Elliott.               Seconded: Ron Cobbledick.          Carried with acclamation.

                                  14.2. Palm Crosses

                                              14 orders for 1,820 palm crosses. Gross $1099 less postage $151.30. Net $947.70.

                                              Suggested feed-back be obtained.

                                   14.3. Deb. Ball.

                                              Eleven debs. Chosen a lime green colour scheme.

                                      14.4.  Certificate of Currency. Valid to 31st October. Insurances will be put out for tender                                               to save cost, before cover is extended to 31st December.

                                   14.5.   Hall Hire for Hamon Parish Centre.

                                              Half Day (up to 4 hours)                                                                 $55

                                              Day 8am-5pm                                                                                   $80

                                              Evening (up to 3 hours)                                                                  $60

                                              Evening (more than 3 hours)                                                        $90

                                              Day & evening                                                                                 $150

                                              Daytime meeting (no use of kitchen facilities)                           $15/hr

                                              Refundable Bond (for social functions)                                      $75

                                              Public Liability (individuals cover)                                                            $25

 

                                  14.6.   Mission Dinner: Possibly in May.

                                              Mission focus to be discussed at next meeting.

                                   14.7.   Strategic Plan: Meeting to discuss be planned at next meeting.                                        

 

               NEXT MEETING: Thursday 18th April 2013 – ST GEORGE’S NUMURKAH.

 

     Meeting closed with  the grace at 9.50 pm.

  

  Minutes confirmed…………………………………………….         Date………………………………….