PARISH OF NUMURKAH-NATHALIA
MINUTES OF PARISH COUNCIL MEETING
HELD IN HOLY TRINITY HALL, NATHALIA.
THURSDAY 16th FEBRUARY 2012.
- 1. Opening & Welcome.
Fr Kim Benton opened the meeting with a prayer at 8.11pm
- Present
Fr Kim Benton, John Stammers, Keith Schier, Margaret Mitchell, Robyn Pendlebury, Merle Cobbledick, Ron Cobbledick, Judy James, Bev Patrick, Rob Elliott, Bev Leaf, Wendy Watson, Lou Hamon.
3. Apologies
Heather Stammers, Mary Muntz.
MOTION: “That the apologies be accepted”.
Moved: Ron Cobbledick. Seconded: Rob Elliott. Agreed.
4. Confirmation of Minutes
MOTION: “That the Minutes of the Parish Council held 17th November 2011 be amended 5.7 to read 125th.”
Moved: Merle Cobbledick. Seconded: ohnStammers. Agreed.
MOTION: “That the amended minutes be accepted” Agreed.
5 Business Arising from previous minutes.
5.1 Hand rail chancel steps St. Georges. Pending.
5.2 Sale of St Paul’s Harmonium. To be viewed by interested party.
5.3 Switchboards. Quote from Ian Mayberry received. Another quote to be obtained.
| Action by: | Fr. Kim | Time by: | ASAP |
5.4 Hand Rails to Rectory doors. Installed by John Stammers.
5.5 Monthly income & expenditure figures in pew sheet. To be actioned.
5.6 Expressions of interest for Assistant Organist for Parish. Advertisement to be drawn up for placement.
5.7 Holy Trinity 125th Anniversary. Refer reports.
5.8 White Ants All Saints Barmah. Treatment completed satisfactorily.
5.9 Replacement of doors at St George’s. Awaiting a further quote.
5.10 Bunning’s Community BBQ. Date 30th November 2012 noted.
6. Correspondence.
Inwards:
6.1. Diocese: Ministry Fund, Assessment & Insurance 2012.
6.2. Diocese: New Wedding/Funeral fees.
6.3. Moira Shire: Food Act Registration.
6.4. Moira Shire: Permit to sell raffle tickets, permit for street stall.
6.5. Bunning’s: Approval for Community BBQ 30th November 2012.
6.6. Greater Shepparton City Council: Temporary food premises notification.
6.7. I.P. & A. Mayberry: Quote to replace switchboards.
6.8. Police Band: Unable to attend Friday Gourmet Fiesta.
MOTION: “That suitable entertainment be secured”.
Moved: Lou Hamon. Seconded by: Bev Patrick. Agreed.
| Action by: | Parish Council | Time by: | ASAP |
6.9. St Vincent de Paul: Letter of thanks.
6.10. Di Burgmann: Invitation to Rochester 29th April. Letter of acceptance to be written.
| Action by: | Secretary. | Time by: | ASAP |
6.11. Bishop Duracin: Update on rebuilding Cathedral in Haiti.
6.12. Nungalinya/BS/BCA/SU/El Kanah/Seafarers/ABM/CMS/Right to Life.
Outwards:
6.13. Police Band: Application to perform at Friday Gourmet Fiesta.
6.14. Di Burgmann: Acknowledgement of invitation.
6.15. Registrar: Application to draw funds from investments.
6.16. Registrar: Clergy Stipend:
6.17. Eric Booth: Letter of thanks for donation to Betty Daniel Scholarship.
6.18. P. Cox & Sons, Heritage Park Funerals: New funeral fees.
6.19. Heather Stammers: Letter of thanks for hospitality to Fr Thomas Leslie.
6.20. Nola Smith: Letter of thanks for music at St Georges for 2 weeks.
6.21. John Stammers: Letter of thanks for watering rectory garden, grab rails etc.
6.22. Yvonne Moncrieff: Baptism information details requested.
MOTION: “That the correspondence inwards be accepted, and the outwards adopted ”.
Moved: Lou Hamon. Seconded: Bev Patrick. Agreed.
7. Rectors Report:
Written Report tabled and discussed.
7.1.0 Introduction:
This report covers the period of service from 18th November 2011 – 15th February 2012. Our December meeting was our Christmas celebration and we cancelled the January meeting because I was on annual leave.
7.2.0 Ministry
7.2.1 Worship:
7.2.1.2 Christmas Services – congratulations to the St George’s Choir for a splendid Festival of Nine Lessons and Carols, sung unaccompanied. The Christmas Eve service at All Saints was delightful with many visitors and thanks to Joan Harding for playing the organ. The Christmas Day services were celebratory with reasonable attendances.
7.2.2 Weekday and nursing home service were suspended during January & early February
7.2.3 Weddings: No weddings
7.2.4 Funerals: 3 funerals during this period. Baptisms: No baptisms during this period
7.2.5 Other ministry
7.2.5.1 I attended ordination at the Cathedral on 3 December 2011.
7.2.5.2 Congregational Annual meetings were held at All Saints and Holy Trinity 12th February
7.2.5.3 Diocese –
7.2.5.3.1 I attended the launch of the Bishop’s Christmas Appeal in December
7.2.5.3.2 Bishop’s Christmas Lunch for Clergy
7.2.5.4 World Day of Prayer coordination group meeting for Numurkah to be 10.30am 2nd March at St John’s Roman Catholic Church
7.2.6 Outreach:
7.2.6.1 The Faith Enhancement Groups were suspended during this period.
7.3.0 Staffing:
7.3.1 Annual leave was taken
7.3.2 Fr Thomas Leslie was Locum and I believe well received – letter of thanks to be written.
| Action by: | Secretary | Time by: | ASAP |
7.3.2 Assistant Organist for St George’s – needs to be activated
7.4.0 Parish Events:
7.4.1 Parish Council Christmas function was held 15th December at Bernie Ryan’s restaurant and was an excellent meal and great occasion – thanks to Margaret Mitchell for facilitating this event.
7.5.0 Meetings:
7.5.1 Anglicare December Board Meeting
7.6.0 Communications:
7.6.1 Website: Need to be updated – request for anyone who would like to assist.
7.6.2. Advertising – Christmas services were advertised in the local press.
7.7.0 Other:
7.7.1 Parish Council Portfolios – these will require reviewing at the Parish Council Retreat.
7.7.2 Parish Calendar for 2012-13 has been drafted – I request that we table this for adoption at the Parish AGM.
7.7.2.1 Parish Council Retreat needs to be confirmed as to venue and date.
Motion: “That the Parish Council Retreat be held on 4th & 5th May at Bernie Ryan’s.”
Moved: Rob Elliott. Seconded: Bev Patrick. Agreed.
| Action by: | Fr. Kim | Time by: | ASAP |
7.7.3 Forthcoming events – Congregational Meetings St George’s & St Paul’s next Sunday 19th February and the Parish AGM on Sunday 26th February followed by BBQ lunch in Rectory Gardens
7.8.0 For Profit enterprise
7.8.1 Sale of Palm Crosses – advertising needs to be started and palm crosses made.
7.8.2 Film Nights to be scheduled
7.8.3 Trivia Night to be agreed to
7.8.4 Arrangements for Deb Ball
7.9.0 Maintenance
7.9.1 St Paul’s – due to an anonymous benefactor the toilet and back wall at St Paul’s have been repaired.
7.9.2 All Saints – Floor tiles are lifting and are being investigated
MOTION: “That the Rector’s Report be received and accepted”
Moved: Fr. Kim. Agreed.
8 Financial Report:
Cheque Account $ 5351.46
Investment. Account $ 19687.07
St George’s ladies Guild $ 347.48
Holy Trinity Ladies Guild $ 2161.20
Holy Trinity Mother’s Union $ 286.55
Holy Trinity Strawberry Festival $ 1498.45
Holy Trinity Diocese Wang. $ 190.79
Betty Daniel Scholarship Term Deposit $ 8000.00
Offertory $ 9607.85
Accounts Payable $ 1575.65
MOTION: That the Budget be accepted for presentation to AGM and that the Financial Report be accepted and the accounts passed for payment.”.
Moved: Wendy Watson. Seconded: Judy James. Agreed.
9. GST BUSINESS:
9.1. Catering: Funerals, H. Kelly 6th Jan., A. Hendy 7th Jan., H. Sigley 10t Jan., 8th Jan. N. Smith.
9.2. Hall Hire: H. Kelly 6th Jan., A. Hendy 7th Jan., H. Sigley 10th Jan.
9.3. Funerals: D. Smith 22nd Dec., H. Kelly 6t Jan., A Hendy 7th Jan.,
9.4 Fundraising: Christmas Hamper Raffle.
MOTION: “That the fundraising activities be Input Taxed”.
Moved: Lou Hamon. Seconded: John Stammers. Agreed.
10. PORTFOLIO REPORTS:
Finance: Budget prepared.
Choir/Music: Choir learning new setting of Eucharist.
MOTION: “That the Portfolio Reports be accepted”.
Moved: Keith Schier. Seconded: Bev Patrick. Agreed
11. WARDEN’S REPORTS:
St. George’s: 11.1. Parish Centre carpet. John Decker inspected and trimmed frayed pieces.
Advised to continue trimming, as to rejoin carpet would entail taking up carpet, trimming edges, relaying and stretching with no guarantee of outcome.
11.2. Carpet clean, Parish Centre, Office & Vestry.
11.3. Grab rails to Rectory installed by John Stammers..
Holy Trinity: 11.4. Drippers started due to dry weather.
11.5. Moira Health Alliance commenced fortnightly hire of hall.
11.6. Fr. Thomas well received.
12. OTHER REPORTS:
12.1 Holy Trinity Ladies Guild. Carpet has been cleaned.
12.2 8th January catered for N. Smith funeral.
12.2 Discussed carpeting of entire floor of church with M. Piper bequest to be used, with Ladies Guild paying half and Parish other half.
12.3. 125th Anniversary: A committee to be formed to plan. Past Rectors and Parishioners to be invited, with addresses to be sought.
Planning for 4th November with 10.30am service followed by lunch.
MOTION: “That the Holy Trinity Church be carpeted throughout”
Moved: Merle Cobbledick. Seconded: Wendy Watson.
AMENDMENT TO MOTION: “That quotes to obtained for carpeting, and quotes for sanding and re-sealing be obtained”
Moved: Rob Elliott. Seconded: Judy James. Agreed.
Amended motion became the motion and was put. Agreed.
| Action by: | Holy Trinity Wardens | Time by: | ASAP |
MOTION: “That the 125th Anniversary proceed on 4th November 2012, with a 10.30am service followed by lunch. Committee to be formed to plan function”
Moved: Merle Cobbledick. Seconded: Ron Cobbledick. Agreed.
| Action by: | H.T. Councilors. | Time by: | ASAP |
12.5. Deb. Ball. 15 Debs. Rehearsing Thursdays. Ball 27th April.
MOTION: That the Debs and partners be presented to Moira Shire Mayor Cr Alex Monk, and an invitation be extended to her.”
Moved: Wendy Watson. Seconded: Rob Elliott. Agreed.
| Action by: | Secretary. | Time by: | ASAP |
MOTION: “That the reports be received”
Moved: Rob Elliott. Seconded by: Wendy Watson. Agreed.
13. GENERAL BUSINESS:
13.1. Trivia Night: Margaret Mitchell reported she had made enquires of David Ludington, not running general Trivia Nights at the moment.
13.2. Film Night: Margaret Mitchell reported she had made enquiries re a film night featuring the feature “The Help”.
Advised dates of Wednesday 21st March with option of 28th March available.
MOTION: That a film night of 21st March be booked with second option of 28th March featuring “The Help”.
Moved: Margaret Mitchell: Seconded: Rob Elliott. Agreed.
| Action by: | Margaret Mitchell | Time by: | ASAP |
MOTION: “That the cost be $25”
Moved: Fr Kim
Motion not seconded, motion lapsed.
MOTION: “That the cost be $20”
Moved: Margaret Mitchell. Seconded: Judy James. Carried.
NEXT MEETING: Thursday 15th MARCH 2012 – St Georges Numurkah.
Meeting closed with prayer and grace at 9.42 pm.