September

PARISH OF NUMURKAH-NATHALIA

MINUTES OF PARISH COUNCIL MEETING

HELD IN HAMON PARISH CENTRE, NUMURKAH. THURSDAY 15th SEPTEMBER 2011.

1.    Opening & Welcome.

Fr Kim Benton opened the meeting with a prayer.

 2.    Present

Fr Kim Benton,  John Stammers, Heather Stammers, Keith Schier, Margaret Mitchell, Robyn Pendlebury, Rob Elliott, Merle Cobbledick, Ron Cobbledick, Judy James, Wendy Watson, Lou Hamon.

 3.    Apologies

Beth Eldridge, Mary Muntz.

MOTION: “That the apologies be accepted”.

Moved: Merle Cobbledick.            Seconded: John Stammers.                        Agreed.

  4.     Confirmation of Minutes

MOTION: “That the Minutes of the Parish Council held 21st July 2011 be confirmed as a true and correct record of the proceedings of the meeting”.

Moved: Robyn Pendlebury.                    Seconded: Rob Elliott.                       Agreed.

 5        Business Arising from previous minutes.

  5.1    Hand rail chancel steps St. Georges. Darren Seiter approached. Approx $1600. In wood to match Alter rail.

MOTION: “That Darren Seiter manufacture and install hand rail”

Moved: Lou Hamon.                  Seconded: Rob Elliott.                        Agreed.

Action by: Lou Hamon Time by: ASAP

                  5.2    Sale of St Paul’s Harmonium. Still in discussion.

 5.3    Switchboards. In hand. To be followed up.

 5.4    Air Conditioning: Installed in Hamon Parish Centre.

 5.5    Fencing 42 Chapel Street: STY cheaper quote accepted.

 5.6    Solar City termite inspection.

6.       Correspondence.

Inwards:

6.1.    Solar City: Certificate of termite treatment.

6.2.    Parent-Child Mother Goose Program.

6.3.    Moira Shire Council: Permit to sell raffle tickets.

6.4.    Moira Shire Council: Statement of trade for temporary food premises.

6.5.    Australia Post: Delivery of street addressed mail.

6.6.    St George’s Ladies Guild.

6.7.    Act for Peace/Anglicord/CMS/SU/BS.

6.8.    Dell/Safeflame.

6.9.    Moira Healthcare  Alliance: Illuminated Emergency Exit Signage.

As this would be covered in Essential Services Inspection recently undertaken, agreed to wait for report before any action taken. Secretary to write to Moira Healthcare Alliance.

Action by: Secretary. Time by: ASAP

Outwards:

 6.9.    Kristen Prentice: Fencing quote.

6.10.  Bill Hickford: Letter of thanks for sign update.

6.11.  Beth Eldridge: Sympathy.

6.12.  Rotary Club of Numurkah: Loan of art stands.

6.13.  Registrar: Fiesta Insurances.

6.14.  Fiesta Letter of thanks: June Dudley, Marilyn McPherson, Barb Sinclair, Aintree Farm, G & B Jackman, Greendale Grove, Lions Club, Nathalia Art Group, David Souvanhnalath, Ron Martin, Marie Martin, Linder & Ian Moorfield, Sue McGorlick, Ian Simmons, Crackles the Clown.

6.15.  Di Burgman: Invitation to Parish of Rochester to visit 30th October.

MOTION: “That the correspondence inwards be accepted ”.

Moved: Keith Schier.            Seconded: John Stammers.                                     Agreed.

7.      Rectors Report:

      Written Report tabled and discussed.

            7.1 Worship:

            7.1.1 A very enjoyable occasion was the visit to Rochester.  Over 30 parishioners from all centres             attended.  Communications from the wardens of Holy Trinity Rochester indicated much             appreciation.

            7.2 Baptisms and Funerals

            7.2.1 There were no baptisms or funerals this period

            7.2 2 Organists – Due to the retirement and ill health of Betty Daniel Mrs Nola Smith has agreed             to be available to play at St George’s on request.

            7.3 Diocesan

            7.3.1 Attended the Professional Standards training day on 4th August 2011

            7.3.2 Diocesan Conference will be held 18-20 October

            7.4.0 Staffing:

            7.4.1 I took Annual Leave from Monday 8th August to Monday 29th August of which 8 days were             taken as sick leave due to my eye surgery.

            7.4.2  Fr Geoffrey Poliness from Yarrawonga, assisted by Fr Ralph conducted the services and             was well received.

            7.43 I will be away for the Diocesan Conference 18-20 October

            7.5.0 Parish Events:

            7.5.1 Friday Gourmet Fiesta: A tremendous effort, which was well received – much was learnt             and suggestions for next year made

            7.6.0 Meetings:

            7.6.1 Jill Allen & Bob Currie of Anglicare to discuss progress of Farmer Mentoring Project 27th             August

            7.6.2 Anglicare Board Meeting 8th September.

            7.7.0 Communications

            7.7.1 Press releases to local media re Friday Gourmet Fiesta rewarded by front page article in the             Leader.

            7.7.2 The latest edition of The Advocate carried article on the Bishop’s visit to Holy Trinity

            7.7.3 I have written two articles for The Advocate on Rochester and Friday Gourmet Fiesta.

            7.7.4 Welcoming cards for St George’s have been printed and available.

            7.8.0 Other:

            7.8.1  Forthcoming events –

            7.8.2  Neville and Elspeth Carr have cancelled their intended visit to the Parish 25th September             due to illness

            7.8.3  Commitment to Stewardship Sunday 2 October

            7.8.4  Blessing of the Animals Sunday 9 October

            7.8.5  Meditation Mass Sunday 9 October

            7.8.6  Numurkah Foodbowl Festival – concert followed by High Tea in Hamon Parish Centre on             Sunday 16 October

            7.8.7  Parish Eucharist and invitation to Rochester

            7.8.0 For Profit enterprises

            7.8.1 Trivia Night 8th October Hamon Parish Centre

            7.8.2 Planning is underway for Film Night – Jane Eyre

            MOTION: “That the price of the film night be $20.

            Moved: Margaret Mitchell.                        Seconded: Rob Elliott.                                                            Agreed

            7.9.0 Projects

            7.9.1 Farmer Mentoring Program – I am to meet with Bob Currie & Jill of Anglicare in the next             week or so.

            7.9.2 Community Education and Engagement Project –Revd Dr Merrill Kitchen OA and I are in             discussion for the next Spirited Conversation now scheduled for November.

            7.10.0 Maintenance

            7.10.1 Essential Service Inspection report has not yet been received

            7.10.2 I have again tried the electrician to start work on upgrading our switchboards

            7.10.3 St George’s organ has been serviced and parts ordered before final repairs completed

MOTION: “That the Rector’s Report be received and accepted”

Moved: Fr. Kim.                                                                         Agreed.                                             

8                        Financial Report:

Cheque Account                                    $    6586.75

V.2. Account                                                $  15373.26

St George’s ladies Guild                $     347.48

Holy Trinity Ladies Guild                        $    2513.59

Holy Trinity Mother’s Union                        $      246.95

Holy Trinity Diocese Wang.            $      190.79

Holy Trinity Vestry Account            $    1054.04

Offertory                                                $  10038.00 (2 months.)

Accounts Payable                                    $    8600.71

MOTION: “ That the Financial Report be accepted and the accounts passed for payment”.

Moved: Wendy Watson.                                    Seconded: Judy James.                                                Agreed.

 

8.2.  Signatories for withdrawal from Trusts.

MOTION: “That the signatories for withdrawals from Trust and ADF be Rector Fr Kim, Treasurer Wendy Watson, Secretary Lou Hamon and Parish Councilor Rob Elliott.

Moved: Fr Kim.                        Seconded: Keith Schier.                                                                        Agreed

9.       GST BUSINESS:

 

            9.1.            Catering: N. Carlisle Funeral 7th September.

            9.2.     Hall Hire: Belmore Accounting 15th September.

            9.3.            Funerals:

            9.4            Fundraising: Friday Gourmet Fiesta 2nd September.

       MOTION: “That the fundraising activities be Input Taxed”.

       Moved: Lou Hamon.                        Seconded: Rob Elliott.                                                                        Agreed.

 

10.     PORTFOLIO REPORTS:

            Nil.

11.            WARDEN’S REPORTS:

               .

               St. George’s: 11.1. Posts erected in driveway by John Stammers to protect the outside units of                                                    the air-conditioners.

                                          11.2  Hand Rail covered in Business Arising.

                  Holy Trinity:   11.3. Nil.

12.            WARDENS MEETING REPORT:

12.1. Stewardship to commence Sunday 11th September leading up to Commitment Sunday October 2nd. Commitment to be made in church on that day.

12.2. Statement of Finances to be published quarterly.

12.3. Music Bowl Festival. A concert followed by high tea to be arranged for 16th October.

12.4. Letters of thanks to be written to all those who contributed to the success of the Friday Gourmet Fiesta.

 

         13.          OTHER REPORTS:

                           13.1 Holy Trinity Ladies Guild. Successful street stall in August raised $632.

                                    Donation of $1000 to Parish. Visited Barwo Homestead. Planning for 2012.

                           13.2  Strawberry Festival meeting 25th September.

                  MOTION: “That the reports be received”

                  Moved: Margaret Mitchell.                      Seconded by: Wendy Watson.                      Agreed.

 

        

         14.      GENERAL BUSINESS:

                  1. Date for Friday Gourmet Fiesta in 2012.

                  MOTION: “That the date in September be retained.”

                  Moved: Wendy Watson.             Seconded by: Margaret Mitchell.                               Agreed.

 

                  2. Church service for Gideon’s to be arranged.

                  3. Betty Daniel retirement after 47.5 years of service as organist at Katunga and St George’s.

                  MOTION: “That a Betty Daniel Scholarship Fund be established to support keyboard players in               the district, to include understudy of church organist.”

                  Moved: Rob Elliott.                         Seconded by: Wendy Watson.                               Agreed.

 

                  4. Nola Smith honorarium.

                  MOTION: “that Nola Smith be paid an honorarium of $50 per month”

                  Moved: Rob Elliott.                         Seconded by: Keith Schier.                                Agreed.

 

                  5. Relief Organists. Encourage expressions of interest from interested persons as relief organists.

 

 

 

 

 

                 

NEXT MEETING: Thursday 20th OCTOBER 2011 – Holy Trinity, NATHALIA.

 

 

 

 

Meeting closed with prayer and grace at 9.40 pm.

Minutes confirmed…………………………………………….        Date………………………………….

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